Video Conferencing

Boardwise can create a video meeting link for your virtual and hybrid meetings automatically, so you no longer have to set one up and paste the link by hand. When you change the meeting time, the video meeting updates to match; when you cancel the meeting, it is removed.

Supported providers

Connect the account that should host your board meetings. The connection is made once for your whole organization and belongs to the organization, not the person who set it up, so your meeting links keep working even if that person later leaves.

• Microsoft Teams
• Zoom

You can connect more than one. When both are connected, you'll choose which one to use each time you add a video meeting.

Connecting an account

1. Open Organization Settings → Configuration.
2. Under Video Conferencing, select Manage video conferencing.
3. Select the provider you want to connect and sign in to the hosting account.

We recommend signing in with a shared organization account rather than a personal one, so the meetings are clearly owned by the organization. Only administrators and secretaries can connect or disconnect an account.

Who hosts the meeting

The account you connected is the host of every video meeting Boardwise creates. That matters in two ways:

• Nobody has to wait for the host to arrive. Boardwise sets up each meeting so your directors can join and begin as soon as they arrive, whether or not the host account is signed in. They will not be held in a waiting room or a lobby.
• Host controls belong to that account. Muting someone, removing an attendee, or ending the meeting for everyone are host actions. If you expect to need them, sign in to the meeting using the connected account.

Because anyone with the join link can enter directly, treat the link the way you treat the board materials themselves: send it through Boardwise, and avoid forwarding it outside the attendee list.

Adding a video meeting

1. Open a meeting set to Virtual or Hybrid.
2. Select Add video meeting (or the provider-specific button when only one is connected).

The join link appears on the meeting a moment later and is included in the calendar invitations and reminders sent to attendees. To remove it, select Remove video meeting.

Notes

• Pasting your own link into the video field still works. Boardwise leaves links you enter yourself untouched — it only manages links it created.
• Boardwise does not pull in meeting recordings, and never turns on automatic recording.

See also: Microsoft Teams Meetings, Zoom Meetings, Managing Meetings.